Council Meeting Minutes for September 8, 2009

Minutes by Agenda Topic

Financials

• Moving our checking account was discussed
• The legal requirement for journal posting has been met
• Account balances were disclosed (checking and PayPal)
• Amazon revenues were disclosed
• Our loan balance was disclosed
• Grant money and options pertaining to 501(c)(3) status were discussed

Entity

• Nick provided an overview of the 501(c)(3) application
• Duquesne law clinic is the 21st, where the application should be completed
• IRS and state entity documents were displayed

Power

• The meter appears to be hooked up
• We still don't have service
• Power is probably not turned on yet
  • Nick will follow up

Heat

• We need to consider heat
  • Electric radiators?
  • MWF thermostat?

Membership

• A tiered membership structure was discussed
• 24/7 shop access was discussed
  • Maybe a separate issue from membership tier refresh
  • Will have to be the key until RFID is available
• Membership benefits were discussed
• A points-based volunteer system was discussed
  • Tracking will be honor system at first
  • We'll draft a proposal for the next membership meeting
  • We'll solicit volunteers for the membership committee at the next membership meeting
• The proposal was discussed at length

Art && Code

• HackPittsburgh may have an opportunity to participate
• Matt to organize this effort
• Quorum passes the motion to involve the organization with Art && Code

Action Items

Nick:

• Work with Matt to get the bank account transferred
• Follow up on power
• Update the financial models based on actual membership status (month-to-month vs. six month members)

Marty:

• Acquire domain and hosting once the bank account is transferred
• Touch up proposal for membership
• Send out a pitch night reminder (Done!) --Schmarty 14:45, 9 September 2009 (EDT)

Matt:

• Get Art && Code organization kicked off