Member Meeting Minutes for Sept 19, 2017

Minutes by Agenda Topic

• HackPGH Member Meeting 9/19/17
  • Started @ 7:30
    • 17 people showed up
• Chad: Motion to table the typical meeting agenda and instead discuss the moving/expansion
• James: Seconded

• James: Discussed finances, showed some graphs.
  • Currently we can't differentiate between revenue streams. Swithcing to Wild Apricot will fix that.
  • Chad: We've been losing (some) money on snacks and/or the laser cutter.
  • Going to be adding a log book to the laser cutter.
  • Not going to be buying any more snacks/drinks until vending capability is in place.
• @ 7:39
  • Chad: Talking about the space next door and membership/dues
  • They came to use w/cost of $2k/month, Chad proposed $1500/month, they came back (unofficially) with a sliding scale suggestion between $1.5-2k/month, waiting to hear back.
  • Chad talked about project opportunites to help offset rent

@ 7:44 Rob: Talking about the committee and what was discussed

• • Revenue needs to be constant in order to expand
  • Raising dues to $50 sooner than later would put us on a better footing
  • Looking at some different memebership tiers for supporting/sustaining members
  • Discussed some of the details of a supporting memebership level, day passes, etc...

Misc People: Talking.

• • Chad is going to talk to the Milwaukee space this week to see how they use Wild Apricot
  • Some are against tiered membership, talking more about a patron type arrangment
  • Geno/Dave: Talked about schedule load of Artisan's Asylum
  • Talked about lowering bar to membership, possibly eliminating volunteer hours and 30 day wait period

Chad: Using whiteboard to discuss revenue streams

• • Rent project to space to members
  • <misc talking>
• @ 8:54

Chad: Motion to eliminate the 30 day wait period, 10 minutes for discussion

• • A few expressed concern about people we don't know having immidiate access
  • <misc talking>
  • Moved to close discussion @ 9:04
  • Move to vote on eliminating wait period @ 9:05
  • Motion passes, 15 in favor, 2 abstained
• @ 9:06

Chad: Motion to raise rates to $50/month starting October 1st, 2017 @ 9:06

• • Seconded by James
  • Discussion on pre-paid memberships. Those who pre-paid at $30 are good for that period.
  • Discussoin on discounts, <misc talking>, deferred to board.
  • Motion passes
• @ 9:17

Chad: Informal vote on cost for space next door. All comfortable @ $1500/month, most @ $1700/month.

• • Steve move to vote on letting board move forward @ $1700/month if possible @ 9:23
  • Seconded
  • Motion passes
• @ 9:25

Rob: Motion to adjourn.

Notes by Adam Casto