Council Meeting Minutes for October 6, 2009

Minutes by Agenda Topic

Hacky Halloween

• Amy has reserved upstairs at Brillobox for 10/28 from 8 pm - 1:30 am
• Andy and the Shockers will play for 2 hours
  • We may be able to do our own sound
  • Because of the band, we'll need to hire Brillobox's sound guy for $65
  • Jon will donate the $65
• We may want to consider demos for the projector
• Brillobox isn't charging, but isn't giving us a cut either
• We'll collect money at the door
• We may do a raffle
  • Kits
  • Classes
  • Months of membership
  • Etcetera
• Best DIY costume award

Art && Code

• Matt is waiting on a response

MAC Classes

• We delivered a request for schedule and headcount
• Nick is waiting on a response

Sprout Fund

• Liz is leading the grant application
• Marty has more information about cost, requirements for laser cutters
  • Ventilation and filtration were discussed
  • Cost was discussed

Geek Arts and Green Innovators Festival

• No resources or projects have been committed at this time
• Messages to the contrary are circulating on Twitter
• We're interested
• We need to get more information

Insurance and Liability

• We need to start getting quotes
• Liability was discussed
• Membership agreements, waivers, standard safety procedures and equipment

Dues

• Deciding a dues raise will be hard without knowing incorporation status and insurance
• Deciding incorporation status depends on what we want to be when we grow up
  • High-growth and a grant target? 501(c)(3)?
  • A small, closed shop that keeps the doors open for its members and uses found/donated equipment? LLC?
• Can we decide this tomorrow?
• The lights need to stay on while we pursue either path
  • Minimum dues per number of members
  • Increase dues for 3 months and then reevaluate
  • Six month period is ending for the first members
    • What will the attrition rate be?
• Can we decide dues tomorrow?

Action Items

Jon:

• Get filler music organized for Halloween party (done 10/25/09)
• Forward minutes to Amy and Mandy, ask how we can help with Halloween (done 10/6/09)

Matt:

• Continue to follow up on Art && Code
• Give Liz time to speak about the Sprout fund at tomorrow's meeting
• Make sure GAGI is on the agenda for tomorrow

Nick:

• Continue to follow up on MAC Classes
• Start getting insurance quotes