Council Meeting Minutes for January 5, 2010

Agenda

• Finances
• Duquesne Law Clinic update
• Tax prep
• Door update
• Heat update
• Electrical update
• January events
• January classes
• Make: Pittsburgh
• PCKIZ
• Elections
• Miscellaneous

Minutes by Agenda Topic

Finances

• Marty has all the statements of checking accounts, etcetera
• We need a reasonable accounting of our PayPal transactions
• Marty is going to do a month-by-month breakdown
• This will include class margins
• This will feed into tax prep
• We're still solvent!
  • Checking and PayPal balances were disclosed
  • Some dues are outstanding
  • We will expect to exit January with 20 members
  • We should recruit

Duquesne Law Clinic update

• No specific updates available
• Marty will follow up with them on or about January 19

Tax prep

• Covered above via finances
• Marty has all of the legal documentation so we can get the appropriate forms

Door update

• Matt M. has taken this project over
• Everything is working except card logging
• Bill B. offered to help with casing
• We may run it as a test on the desktop for a while to get people used to badging in

Heat update

• The landlord is still in the process of obtaining grant money for this purpose
• This may require his PA 501(c)(3)
  • He hopes to have this by February
• Matt S. has requested a meeting with the landlord and his business partner to discuss heat, funding, etc
  • This meeting could also help add perspective to our own 501(c)(3) status

Electrical update

• Matt M. is working on a signup sheet

January events

• Bill G. from PCKIZ 1/8
• Derrick will do train communications overviews
• Derrick will do PowerPoint karaoke
• Final Friday event is still open

January classes

• None scheduled yet
• Potentially a sensors class
  • Marty and the Matts will try to get things together this week
• Hopefully a LilyPad class
  • Code and circuit are done
  • Need to sew it up, make slides

Make: Pittsburgh

• Overview of the concept
• This is the seed that you need to host a Maker Faire in your area
• It's a once-a-month, noncommittal group
• The Matts are taking this on but have no specific updates
• Matt M. will approach the PCKIZ about this

PCKIZ

• We'll get a proposal put together this week
• We'll present it to Bill on Friday

Elections

• Nominations open tomorrow
• Proposal for reduced council of 3 put to membership tomorrow
• Voting on council of 3 proposal will happen on the Sunday meeting this month
• Nominations are closed on the Sunday meeting this month
• Voting for the council will be on the first Wednesday meeting in February

Miscellaneous

• Unanswered emails
  • Emails in the info account were reviewed
  • Matt will handle the California materials request
  • Jon will field questions about the LilyPad class
• Whiteboards!
  • Forest will have them here tomorrow!

Action Items

Marty:

• Get financial breakdown moving
• Follow up with Duquesne Law Clinic
• Begin tax process
• Work on sensors class
• Add input to PCKIZ proposal

Matt S.:

• Work with Mandy for the ad proposal for Friday with the PCKIZ
  • Put on Google Docs
• Assist Marty with PayPal transaction records
• Handle California materials request email
• Work on sensors class
• Work on Make: Pittsburgh

Matt M.:

• Work on Make: Pittsburgh
• Add input to PCKIZ proposal
• Work on sensors class

Forest:

• Work on Make: Pittsburgh
• Add input to PCKIZ proposal
• Whiteboards!!

Jon:

• Add licensing to course materials (done 1/6/10)
• Help with California materials request email (in progress 1/6/10)
• Handle LilyPad class request email (done 1/6/10)
• Continue LilyPad class work (in progress 1/6/10)
• Add input to PCKIZ proposal
• Set up agenda for tomorrow's meeting (done 1/5/10)