Member Meeting Minutes for September 27, 2009: Difference between revisions
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==== Volunteer Hours and Two-Tiered Membership ==== | ==== Volunteer Hours and Two-Tiered Membership ==== | ||
* Duquesne Law Clinic recommends that members have no voting rights | |||
** Especially if we do 501(c)(3) or nonprofit | |||
* Voting and representation was discussed | |||
* We want participation and investment in the group from everyone | |||
** This is fundamental to our culture | |||
** How do we have this without winding up with everyone on the board? | |||
* We've had trouble making volunteer opportunities for people | |||
* We've had trouble collecting cash when volunteer opportunities are missed | |||
* We don't need "office hours" anymore | |||
** The shop is open self-sufficiently | |||
** People are showing up to hack | |||
** What we do need is people to sweep the floors, clean the bathrooms, run classes, hold Friday night events, etcetera | |||
* The two-tiered membership was proposed to address this | |||
* Keys and access were discussed | |||
* Volunteer hours and opportunities were discussed | |||
* NYCResistor's model was discussed | |||
* Suggestion | |||
** Doodle poll consists of dates | |||
** When you do something, you stick your name and what you did in the poll | |||
* Another suggestion | |||
** Move away from hours | |||
** Everyone gets billed the same amount up front | |||
** If you do hours, you get a coupon or a tab or something | |||
** Credit or voucher system | |||
** Instead of expecting people to have their hours, you honor them if they do | |||
* A lot of this stuff comes from lack of automation and management systems | |||
** Management app | |||
=== Action Items === | === Action Items === | ||
Line 139: | Line 165: | ||
* Kick off RFID design and installation | * Kick off RFID design and installation | ||
* Attend Greater Pittsburgh Arts Council meeting | * Attend Greater Pittsburgh Arts Council meeting | ||
* Discuss management app with Steve | |||
Lori: | Lori: | ||
Line 147: | Line 174: | ||
* Email the Two Hands guys for update (Done) | * Email the Two Hands guys for update (Done) | ||
* Discuss management app with Steve | |||
Council/Pete: | Council/Pete: | ||
* Organize electricity buildout planning | * Organize electricity buildout planning |
Revision as of 11:55, 27 September 2009
Meeting Agenda
- Recap of the last month
- New members added
- Events (DevHouse, Maker Faire, Pitch Night, etc.)
- Classes taught
- Power is on
- Lighting issues
- RFID project status
- Discuss Two Hands
- When/what/why/how
- Move to meet twice a month
- Or more
- Because of upcoming decisions
- Discuss volunteer hours
- Limited opportunities make it difficult for members to fulfill obligations
- Two-tiered membership proposal
- Alternatives
- Remove volunteer requirement altogether
- Move to a Resistor-type model
- Solicit feedback from membership
- Review the current financial status
- Discuss budget for 2010
- Back of the envelope "what it takes to stay alive"
- Discuss dues vs. class revenue vs. grants
- Discuss increased cost of 501(c)(3) (e.g. insurance) vs. benefit (potential grants)
- Solicit feedback from membership
Minutes by Agenda Topic
Attendees: Doug, Steve, Dave, Amy, Marty, Forest, Matt S., Lori, Nick, Andy, Dan, Pete, Jon, Liz, Matt M.
Recap of September
- New members
- Welcome Doug!
- Events
- DevHouse was here
- We need to charge them for beer :)
- Maker Faire RI
- Matt, Matt, Steve, Nick, Maria
- A group visited AS220
- Lots of hackerspaces were in attendance
- A lot of networking was done for HackPittsburgh
- Pitch Night
- Highest Friday night attendance yet
- Great project ideas
- Bristlebots
- CD shrink-wrap system
- Moxie Marlinspike and the Everyone Wins Lottery
- Weather balloons
- Laser cutter fundraising ideas
- DevHouse was here
- i3 Detroit has thrown down the gauntlet for a rideable Bristlebot challenge
- Date TBD
- Matt M. is leading the charge
- Be it resolved: this aggression shall not stand
- Classes taught
- Intro to Programming the Arduino
- Attendees from Detroit and Ohio
- Coverage in the PG Tech Man blog and the Make Blog
- Intro to Programming the Arduino
- Power is on!
- Now we have to pay for it :)
- We have a few broken ballasts that need to be fixed
- We need to run outlets
- Donations of extension cords and power strips are welcome
- Pete volunteers to help
- RFID
- Parts are in
- We need to get going on the build and installation
Two Hands Project
- Overview of the project
- We anticipate they'll be here tomorrow
- Come down and hang out tomorrow from 6-9!
- Bring your projects!
Meetings
- Frequency of meetings was discussed
- Mitch Altman of Noisebridge provided guidance about meeting frequency
- They meet once a week
- They wonder how we get things done meeting once a month :)
- Could we meet twice a month?
- Could we meet on a weeknight?
- Could we commit to starting meetings on time?
- We'll use a Doodle poll to determine the best weeknight to meet (M-Th)
- We'll target two meetings a month (vote passes)
- We'll choose one weeknight and one weekend day
501(c)(3)
- We've spent some time pursuing 501(c)(3) status
- This will enable donations
- There seems to be some interest in our organization if we do this
- There are legal costs involved
- There is paperwork and overhead involved
- Insurance is required to avoid liability and to protect council members
- Base insurance is approximately $6k/year
- No other spaces have this status
- Due to liability
- Due to hassle
- Due to trouble getting insured with the type of equipment these shops have
- The alternative is LLC or C-corp with nonprofit status
- The same protections are afforded
- Some taxes are required
- A discussion about liability, officership, and options ensued
- Could we do LLC now and pursue 501(c)(3) later?
- We can run this by the legal clinic
- A workshop is being held Wed 10/21 at 5:30
- Greater Pittsburgh Arts Council
- They provide guidance on such things
- We'll ask our lawyers what they think
- Marty and Lori will attend the workshop
- Our goal is to assess our options and come up with some real numbers, and as good a cost/benefit analysis as we can
- Progress on the 501(c)(3) will be halted for now
Volunteer Hours and Two-Tiered Membership
- Duquesne Law Clinic recommends that members have no voting rights
- Especially if we do 501(c)(3) or nonprofit
- Voting and representation was discussed
- We want participation and investment in the group from everyone
- This is fundamental to our culture
- How do we have this without winding up with everyone on the board?
- We've had trouble making volunteer opportunities for people
- We've had trouble collecting cash when volunteer opportunities are missed
- We don't need "office hours" anymore
- The shop is open self-sufficiently
- People are showing up to hack
- What we do need is people to sweep the floors, clean the bathrooms, run classes, hold Friday night events, etcetera
- The two-tiered membership was proposed to address this
- Keys and access were discussed
- Volunteer hours and opportunities were discussed
- NYCResistor's model was discussed
- Suggestion
- Doodle poll consists of dates
- When you do something, you stick your name and what you did in the poll
- Another suggestion
- Move away from hours
- Everyone gets billed the same amount up front
- If you do hours, you get a coupon or a tab or something
- Credit or voucher system
- Instead of expecting people to have their hours, you honor them if they do
- A lot of this stuff comes from lack of automation and management systems
- Management app
Action Items
Matt S.:
- Put up the Doodle poll for meeting nights
Matt M.:
- Organize the Bristlebot Response
Marty:
- Kick off RFID design and installation
- Attend Greater Pittsburgh Arts Council meeting
- Discuss management app with Steve
Lori:
- Attend Greater Pittsburgh Arts Council meeting
Jon:
- Email the Two Hands guys for update (Done)
- Discuss management app with Steve
Council/Pete:
- Organize electricity buildout planning