Member Meeting Minutes for August 23, 2009
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Minutes by Agenda Topic
Attendees: Marty, Amy, Dan, Nick, Forest, Sayan, Lori, Josh, Matt, Jon, Derrick, Liz, Isaac, John, Pete
Monthly Recap
- Two classes taught (Arduino build, lighting class), two more coming
- Several new members
- Couches!
- Projects
- Propeller pilgrimage
- Matt gave a small talk about HackPittsburgh
- Met a few interested contacts
- Shopcation
- Logo and flyer developed
Constitution
- Provisional constitution expired
- Council revised the constitution per reality
- Nick will ensure that the constitution is on the wiki with the latest revisions
- Email membership for review
- Vote to ratify next month
Logo
- Are alternate versions available?
- Can a less-masculine version be developed?
- Vote held:
- Unanimous vote: move forward with existing logo style
- Derivative versions can be developed in parallel
- Forest will make vector versions of the logo available
- "Logo hacking"
Promos
- Flyer
- Forest solicited feedback for the flyer
- Tagline should include arts, technology, DIY ethos
- Flyer should discuss Friday night events (teaser)
- "Free admission to Friday events?"
- Add web address to non-tearoff section
- A forum thread will be started to manage printing etc.
- T-shirts have been submitted to the printer
- We are waiting for the email saying that they're done
- This should come next week
Legal
- 501(c)(3)
- Nick will participate in Duquesne's non-profit clinic
- This starts in September
- This may make us eligible for more grants
- The setup would be free for us but cost $300 in government setup fees
- We are already in line for participation
- Current non-profit status
- Our lawyer needs $150 to publish notice of our existence and non-profit status
- Our lawyer will take care of publishing the notice
- Council will approve the expenditure
Events and Classes
- Class for programming the Arduino next Saturday
- Registration is closed
- We can take registrations from members until the end of the day today
- MAC tour is this Tuesday
- Lighting class on September 1 at 6 pm
- Steve wants to do a Hackety Hack class sometime in the near future
- Liz discussed a soft circuit class
- We can help
Power
- We're approved for power
- Duquesne Light is coming in next week
- We can wire outlets and run conduit ourselves
- Jon will provide the shop with a fire extinguisher or two :)
Grant
- Sprout grant
- It probably needs to be project-based
- Further discussion to continue after the meeting adjourns
Heating
- The existing heater is nonfunctional
- The landlord wants to install electric heaters
- The landlord will be responsible for providing heat
Lease
- The lease is tied to membership
- The lease rate is equivalent to membership fees per member
- Our membership fee is $15/month
- Our landlord requires $15/month/member
- We'll need to cover utilities and capital improvements with other funding as a result
- Classes?
- Grants?
- Financials will be discussed in the next meeting
- Options for revenue were discussed
- Workshops to build goods to sell?
- Shopcation!
- LED throwie kit?
- Other kits leverage our knowledge in sourcing, packaging, and writing concise instructions
- Allowing other groups to use the space
- Workshops to build goods to sell?
Work Hours
- Can we institute a buddy system?
- Safety and security
- Just having company
- Equipment use safety
- Matt will put it up for a vote
- Vote held:
- Unanimous vote: open two volunteer slots per MWF night
- Can we open the shop on days other than MWF?
- Yes, the shop can be opened at any time, simply email info@hackpittsburgh.org to make arrangements
- Should we be closed during G20?
- Vote held:
- 14 yeas, 1 nay: the HackPittsburgh will be closed during G20
- Vote held:
Action Items
Nick:
- Ensure that the constitution is up-to-date on the wiki
- Open forum thread for constitution discussion
- Send email notifying members of location of forum thread and constitution, etc.
- Continue pursuing 501(c)(3), keep the group updated
Forest:
- Make vector versions of the logo available for logo hacking
- Continue to develop the flyer
- Start a flyer forum thread (done)
Jon:
- Provide the shop with a fire extinguisher or two
- Organize Shopcation September
Matt:
- Organize buddy system for volunteer hours