Council Meeting Minutes for November 3, 2009

Agenda

• Finances
• Lease
• Arts Business Seminar Recap
• Duquesne Clinic Update
• Broadley Donations
• Council Nominations
• Art && Code Planning
• Door Update
• Heat Update
• MAC Update

Minutes by Agenda Topic

Finances

• Marty spent some time going through the financial paperwork
• Online banking access is reenabled
• Hacky Halloween money, sticker money, etcetera was deposited
• Approximately two months of operating cash on hand, not including PayPal funds
• Six month memberships are renewing
• The council agrees to pay this month's rent after this meeting
  • There are 29 members in good standing
• The council agrees to pay the remaining balance on the improvement loan (bathroom, etcetera) after this meeting
  • There are 29 members in good standing

Lease

• The lease was reviewed
• The lease has not changed substantially since it was sent out in September
  • It describes the agreement we've been operating under for the last two months
  • Rent targets have changed but the lease clearly indicates that they are targets based on membership
  • The lease is month-to-month
• The council agrees to sign the lease after this meeting

Arts Business Seminar Recap

• The meeting was illustrative
• It seems unlikely based on the seminar that HackPittsburgh can attain 501(c)(3) status
• The paperwork and overhead appears to be daunting and recurring
  • Meeting minutes must be more detailed
  • Donations must be meticulously tracked
• The level of formality is much above what we have now
• Insurance can be $5k/year
• The attendees feel that we don't have the manpower to pursue this right now
• The recommendation of the attendees is not to pursue 501(c)(3) status
• The recommendation of the attendees is to pursue some other form of incorporation
  • LLC is the fewest hoops and the easiest to maintain
• The recommendation of the attendees is to take additional steps to ensure membership guidelines, charters, and bylaws are accurate and up-to-date
• Liability was discussed

Duquesne Clinic Update

• TBD
  • TBD

Broadley Donations

• TBD
  • TBD

Council Nominations

• TBD
  • TBD

Art && Code Planning

• TBD
  • TBD

Door Update

• TBD
  • TBD

Heat Update

• TBD
  • TBD

MAC Update

• TBD
  • TBD

Action Items

Matt:

• Pay the rent
• Pay off the loan
• Sign the lease

Jon:

• Take over management of the mailing list, ensure it is up to date with sign-in sheets, etcetera