Council Meeting Minutes for November 3, 2009: Difference between revisions

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* Lease
* Lease
* Arts Business Seminar Recap
* Arts Business Seminar Recap
* Duquesne Clinic Update
* Duquesne Law Clinic Update
* Broadley Donations
* Broadley Donations
* Council Nominations
* Council Nominations
Line 44: Line 44:
* The level of formality is much above what we have now
* The level of formality is much above what we have now
* Insurance can be $5k/year
* Insurance can be $5k/year
* The attendees feel that we don't have the manpower to pursue this right now
* The council feels that we don't have the manpower to pursue this right now
* The recommendation of the attendees is not to pursue 501(c)(3) status
* The recommendation of the council is not to pursue 501(c)(3) status
* The recommendation of the attendees is to pursue some other form of incorporation
* The recommendation of the council is to pursue some other form of incorporation
** LLC is the fewest hoops and the easiest to maintain
** LLC is the fewest hoops and the easiest to maintain
* The recommendation of the attendees is to take additional steps to ensure membership guidelines, charters, and bylaws are accurate and up-to-date
* The recommendation of the council is to take additional steps to ensure membership guidelines, charters, and bylaws are accurate and up-to-date
* Liability was discussed
* Liability was discussed


==== Duquesne Clinic Update ====
==== Duquesne Law Clinic Update ====


* TBD
* They want an updated
** TBD
* They have a meeting set up with Marty on 11/23
* They no longer have an operating agreement with us (Nick signed it)
* They've also lost our paperwork
* They want our proofs of publication
** We need to find out from Nick where it ran (they have one but not the other)
* They want a retainer agreement
* The question of nonprofit vs. LLC will be posed to the membership tomorrow
** Based on the outcome, Marty will meet with the clinic to move forward
** If we choose not to be a nonprofit, we may need a lawyer to handle/manage the paperwork


==== Broadley Donations ====
==== Broadley Donations ====
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=== Action Items ===
=== Action Items ===
Marty:
* Track down the proof of publication
* Follow up with Duquesne Law Clinic


Matt:
Matt:

Revision as of 17:37, 3 November 2009

Agenda

  • Finances
  • Lease
  • Arts Business Seminar Recap
  • Duquesne Law Clinic Update
  • Broadley Donations
  • Council Nominations
  • Art && Code Planning
  • Door Update
  • Heat Update
  • MAC Update

Minutes by Agenda Topic

Finances

  • Marty spent some time going through the financial paperwork
  • Online banking access is reenabled
  • Hacky Halloween money, sticker money, etcetera was deposited
  • Approximately two months of operating cash on hand, not including PayPal funds
  • Six month memberships are renewing
  • The council agrees to pay this month's rent after this meeting
    • There are 29 members in good standing
  • The council agrees to pay the remaining balance on the improvement loan (bathroom, etcetera) after this meeting
    • There are 29 members in good standing

Lease

  • The lease was reviewed
  • The lease has not changed substantially since it was sent out in September
    • It describes the agreement we've been operating under for the last two months
    • Rent targets have changed but the lease clearly indicates that they are targets based on membership
    • The lease is month-to-month
  • The council agrees to sign the lease after this meeting

Arts Business Seminar Recap

  • The meeting was illustrative
  • It seems unlikely based on the seminar that HackPittsburgh can attain 501(c)(3) status
  • The paperwork and overhead appears to be daunting and recurring
    • Meeting minutes must be more detailed
    • Donations must be meticulously tracked
  • The level of formality is much above what we have now
  • Insurance can be $5k/year
  • The council feels that we don't have the manpower to pursue this right now
  • The recommendation of the council is not to pursue 501(c)(3) status
  • The recommendation of the council is to pursue some other form of incorporation
    • LLC is the fewest hoops and the easiest to maintain
  • The recommendation of the council is to take additional steps to ensure membership guidelines, charters, and bylaws are accurate and up-to-date
  • Liability was discussed

Duquesne Law Clinic Update

  • They want an updated
  • They have a meeting set up with Marty on 11/23
  • They no longer have an operating agreement with us (Nick signed it)
  • They've also lost our paperwork
  • They want our proofs of publication
    • We need to find out from Nick where it ran (they have one but not the other)
  • They want a retainer agreement
  • The question of nonprofit vs. LLC will be posed to the membership tomorrow
    • Based on the outcome, Marty will meet with the clinic to move forward
    • If we choose not to be a nonprofit, we may need a lawyer to handle/manage the paperwork

Broadley Donations

  • TBD
    • TBD

Council Nominations

  • TBD
    • TBD

Art && Code Planning

  • TBD
    • TBD

Door Update

  • TBD
    • TBD

Heat Update

  • TBD
    • TBD

MAC Update

  • TBD
    • TBD

Action Items

Marty:

  • Track down the proof of publication
  • Follow up with Duquesne Law Clinic

Matt:

  • Pay the rent
  • Pay off the loan
  • Sign the lease

Jon:

  • Take over management of the mailing list, ensure it is up to date with sign-in sheets, etcetera
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