Council Meeting Minutes for December 1, 2009
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Agenda
- Finances
- Treasurer election
- Duquesne Law Clinic update
- Door update
- Heat update
- Electrical build-out discussion
- Handling member hiatus
- Planning for 12/3 PCKIZ meeting
- Planning for 12/4
- Planning for the rest of December
- Preparing for 2010
Minutes by Agenda Topic
Finances
- We drew in a good bit of money on classes this month
- Soft circuits
- Arduino 1 and 2
- Discussion of EventBrite and its operation
- Balances were reviewed
- We need to build a budget
- Track what is paying our bills
- Track what can be used for shop improvement
- Class margins were discussed
Planning for 12/3 PCKIZ meeting
- Representatives will meet with the PCKIZ on Thursday
- Topics of discussion will include advertising and mutual relationships
- Topics will also include "getting to know each other"
- We'd like a clear statement of mission
- We'd like to know how we fit into that mission
- Matt and Marty will represent
- Follow-ons may include larger representation
Treasurer election
- Nick was our treasurer
- Marty is nominated and seconded
- Vote: Marty is elected Treasurer unanimously. And there was much rejoicing.
Duquesne Law Clinic update
- Upcoming meeting will be rescheduled for January
- New intentions were communicated re: 501(c)(3), not-for-profit entity, etc.
- No new update
Door update
- Marty is almost done with the door for realz
- He has an enclosure for the inside
- He'll build a Hardcopy
- Software is done except for logging to SD card
- Volunteers are welcome
- Marty will make a wiki page for it
Heat update
- We have it (sort of)
- This is a stopgap solution
- Tracking has been happening via the ioBridge
- There have been reports of natural gas odors
- The landlord was contacted
- The landlord had it checked out, they don't smell gas
- They can't find a gas leak
- We could do some testing ourselves
Electrical build-out discussion
- See the recent forum topic
- Discussion with the landlord about fiscal responsibility needs to occur
- Best way to proceed is probably a committee
- Phased system
- Incremental budget to do it ourselves
- Matt M. will organize the committee
- Discussion about conduit, Romex, etcetera
Handling member hiatus
- How do we handle non-payment for work deficits?
- The initiation fee?
- Like a security deposit?
- We need a formalized policy for how to quit and how to come back
- Discussion regarding policies and membership
- Proposal: whatever balance you leave with, you need to make up when you come back
- This will be put to a vote at the next member meeting
- How do we handle special cases for volunteerism?
- Vote: will a "makeup month" be permitted for volunteer hours in one specific instance, with no additional policies being set for or against this permission in the future?
- Vote is aye unanimously
Planning for 12/4
- Two possibilities for 12/4 event
- Decision will be announced tomorrow
Planning for the rest of December
- 12/11 is Deeplocal
- 12/18 is Hacky Crafty Holidays
- Maybe a New Years Eve/Day thing?
Preparing for 2010
- Taxes were briefly discussed
- Council elections will happen in February
- Elections will happen at the second members' meeting in February
- Nominations should happen at the first members' meeting in January
- Nominations will close at the second members' meeting in January
- Workshops and recurring members-only events are an instant value add
- We need more of them in 2010
- Targeted membership drives
- DevHouse outreach
Action Items
Forest:
- Provide contact info for alternate legal counsel
Marty:
- Make a wiki page for the door project
- Get the C++ stuff organized
Matt M.:
- Organize electrical committee
Jon:
Set up agenda for tomorrow's meeting(done 12/1/09)Ensure vote on member hiatus(done 12/2/09)- Get the C++ stuff organized