Council Meeting Minutes for August 4, 2009

Minutes by Agenda Topic

Constitution

• The council approves an emergency modification to the constitution
  • The "sunset clause" has elapsed
  • The constitution shall be extended until the next general members meeting
• The constitution will be opened to members for review and for modification
• Any proposed modifications will be ratified at the next general members meeting
• The council reviewed the constitution
• The council proposes the following modifications:
  • The sunset clause shall be removed
  • The council meeting date of the second Sunday of each month shall be lifted
  • The council shall still be required to meet at least once per month (at the council's discretion), but the date will no longer be fixed
  • Rules concerning expenditure approval are revised (see the online document)

Rent

• Our landlord has accepted our proposal to index rent based on the number of active members
  • A minimum of $450/month is required
  • Membership dues will pay for rent
  • Details have yet to be worked out (percentage, utilities)
• The resolution should belong to the bylaws

Membership

• We need to track membership better
• Some members are no longer in good standing
• Marty will begin a committee to work on membership tracking

Classes

• Teaching a class will count as volunteer hours
• Should the shop be closed to members if classes are occurring?
• The resolution should belong to the bylaws

Promotions

• Forest will work with Andy
• We'll develop a flyer for promotion purposes
  • Campuses
  • Coffee shops
  • Bars
  • Etcetera
• We should discuss it via a forum post

Urban Treehouse

• Nick will continue to follow up

CoderFest

• Nick will continue to follow up

MAC Center Tour

• Nick will continue to follow up

Action Items

Forest:

• Work with Andy for flyer development

Marty:

• Start a forum post on promos
• Kick off the membership tracking committee

Nick:

• Follow up on CoderFest, MAC center tour, Urban Treehouse